Software for mixed rental portfolios
You manage twenty scattered houses, two small apartment buildings, and a handful of Section 8 leases. No single system handles all three well, so you run one tool for the houses, a spreadsheet for the buildings, and a monthly wrestling match with the housing authority PDF. Three sources of truth means none.
Three property types, one back office
A house, a building, and a subsidized lease differ in policy, not in physics. Rent arrives, a fee comes off, reserves are funded, owners get paid, and every step needs a record. The reason mixed portfolios end up on three systems is that most software hard-codes one portfolio shape and treats the rest as edge cases. AXYS treats the differences as settings on the property, so the same engine runs all of it, and adding a new kind of property means setting its terms, not adopting another tool.
Policies set per property, not per system
Every property carries its own terms, and the engine applies them on each payment automatically.
- The management fee resolves through a cascade: lease, then property rule, then owner rate, then company default. Your buildings can run a different rate than your houses without a manual edit at payout time.
- Each property holds its own reserve with its own target and its own numbered movement history.
- Withholding rules apply per owner, including backup withholding carved from the payout itself rather than noted on a report. See the Tax Center.
One ledger underneath everything
Whether the payment came from a tenant in a house, a tenant in unit 4B, or a housing authority, it posts to the same double-entry ledger with the same discipline. There is no import step between subsystems where numbers can drift, because there are no subsystems. See accounting.
Section 8 without a side system
Subsidized leases are usually the first thing a mixed operator gives up on automating. In AXYS, HAP payments are read from the authority’s PDF statement by AI, matched to leases, and posted next to everything else. Read how on the Section 8 and HAP page or in Section 8 HAP statements.
Books health across the whole portfolio
A mixed portfolio multiplies the ways books can quietly go wrong: a house misses a reserve contribution, a building’s split drifts, a HAP recoupment lands unexplained. AXYS runs automated checks across the whole ledger and snapshots every account at month-end close, so you can see in one place whether the books are clean, across every property type at once. Compare that to the two-week month-end close most companies rebuild by hand.
Do I need separate AXYS accounts for different property types?
No. One company runs the whole portfolio. Houses, buildings, and subsidized leases live side by side, and each property carries its own fee, reserve, and withholding settings.
Can my single-family homes and my buildings run different fee terms?
Yes. The fee cascade resolves per property: a lease-level rate wins first, then a property rule, then an owner rate, then the company default. Each segment of the portfolio can carry its own economics.
How do I know the books are right across a mixed portfolio?
Every payment posts to one double-entry ledger regardless of property type, and automated checks verify the books continuously, with a snapshot at each month-end close. You see one health picture for the whole portfolio.
Run the whole mix in one system
Book a 30-minute walkthrough and see houses, buildings, and subsidized leases settle on the same ledger.